Room-first scheduling for UK GP practices

ClinicGrid is currently in closed Beta and we're recruiting 4 more UK GP practices for our founding cohort. Founding Beta partners get 2 months free from go-live (the clock starts when you begin planning for real after onboarding, not at signup), then keep a 30% lifetime discount on whatever the price is at the time of billing. Fill in the expression of interest form with your practice details and we'll be in touch.

The closed Beta is a real partnership. Founding Beta partners get their first two months after go-live free, but we're looking for practices willing to engage seriously and shape the product, not just kick the tyres. We're planning for roughly ~3 months of active engagement per practice. The free period covers the first two months; from month 3 onwards you're on a paid subscription at the founding rate (monthly or annual, your choice) while the remaining check-ins and the final review carry on. In exchange for the free period, lifetime discount and early access, we ask that you:

• Help us set you up properly. Block 1–2 hours with the founder for onboarding, configuring your rooms, staff and working patterns. Bad setup data tanks the Beta for everyone.
• Nominate a primary contact (usually the practice manager). A single point of accountability inside the practice keeps feedback coherent and avoids us getting fragmented signals from different roles.
• Actually use ClinicGrid for real week planning, not just kick the tyres.
• Try preview features in low-stakes weeks. When we ship something experimental, give it a real run during a quieter week so we get useful signal before it goes to everyone.
• Report bugs as you find them via the in-app bug reporter. Quick screenshots and a sentence of context are gold.
• Fill in five short feedback check-ins at day 3, 2 weeks, 1 month, 2 months and a final 3-month review. Each is a mix of quick ratings and a few open questions, roughly 5 minutes. They show up automatically in the app and as an email reminder.
• Two Teams calls with the founder: one at the 1-month mark and a longer final review at 3 months (30–45 minutes, video, scheduled to suit you). We arrange these directly by email.
• On-call support for blockers. Hit the in-app help button or email and you'll get a founder reply within 1 working day for anything blocking your week plan, and within 2–3 working days for general questions and feature requests. Scheduled calls (above) are the main forum for deeper discussion.
• Tolerate some rough edges. Early Beta means occasional UI weirdness, missing features, and the odd thing breaking. The trade-off is a direct line to the team and real influence over what gets built next.
• Be candid. "This is annoying" or "we'd never use this" is more useful to us than polite agreement. Beta partners shape the roadmap, and telling us what's broken or missing is the whole point.

Once you're settled and ClinicGrid is clicking for you, we'd also love it if you'd consider taking 1–2 short reference calls per quarter from prospective practices near general availability, and letting us feature your practice as a case study (always with your prior approval on every quote and logo use). Both fully optional and never a condition of staying in the Beta.

You can leave the Beta at any time, no notice required. We won't pester you, but if you go quiet for a few months we may release your spot to the next practice on the list.

One flat plan with every feature included, with no tiers and no per-feature add-ons: £120/month month-to-month, or £1,200/year billed annually (£100/month, two months free, a 17% saving).

Your subscription covers one site: one building with its own room list. Each additional branch or satellite site is £20/month or £200/year (£14/month or £140/year for founding practices).

Founding Beta partners get 2 months free from go-live (after onboarding, not from signup). From month 3 you choose how to pay, both with the 30% lifetime discount: £84/month month-to-month, or £840/year billed annually (£70/month).

For example, a founding practice with one site pays £84/month. With a main site and 2 branches it's £84 + £28 = £112/month, or £840 + £280 = £1,120/year.

Buying for several practices in a PCN? Get in touch for PCN pricing.

We genuinely want Beta feedback on pricing. If practices tell us the rate's too high, too low, or structured the wrong way, we'll revisit it before general availability. The 30% lifetime discount tracks whatever we land on.

No. ClinicGrid is operational planning software for practice staff. It helps you decide which rooms are in use, who is in them, and what clinics are running, before patient bookings happen. It does not store patient data.

ClinicGrid is a room-first rota. It plans which room each clinician is in for every AM and PM session, alongside working patterns, leave and locum cover, so the whole week is on one screen. It replaces the paper wall planner and the room spreadsheet. It isn't an HR or payroll system.

ClinicGrid can't add rooms, but it shows every room and every AM and PM session across your sites on one screen. Free sessions are easy to spot, and room rules (permitted roles and staffing limits) warn you, or block the change, if a pharmacist, paramedic, physician associate or anyone else is placed in a room their role can't use.

Yes. ClinicGrid produces print-ready PDFs of the weekly plan, the daily room map, the staff rota and the wall planner, in A4 portrait or landscape. The printed plan is often what the team actually looks at, so printing is built in, not an afterthought.

Yes, and it's included in every plan. Unfilled sessions move through a pipeline (locum needed, requested, confirmed, completed and invoiced) and locums confirm bookings through a secure magic link.

Yes. Set up each site's rooms separately and plan across them in one place. Your subscription covers one site; each additional branch or satellite site is £20/month or £200/year.

Not yet. ClinicGrid currently works as a standalone operational planning layer alongside your clinical system. Integrations are on the roadmap.

No. ClinicGrid never stores patient-identifiable information. It is purely operational: rooms, staff and clinic types only.

Yes. ClinicGrid supports multi-site views suitable for PCN-level oversight. Contact us to discuss your needs.

ClinicGrid stores no patient data, so clinical data governance requirements don't apply in the usual sense. We follow UK data protection law and our infrastructure runs on Cloudflare's European data centres.